One of the main things new potential Toastmasters look for when visiting a club website is the location of the club. Before committing to anything, including a guest visit, these potential members want to learn something about the club, including the location. It is important to have a very detailed and helpful “Meeting Information / Directions” page to help those who want to learn more.
As you can see, this page is visible to anyone who comes to the website, so you want to make it friendly and inviting. You create this page under the administrator panel, and we will explore more in section 11. Meeting Info / Directions From Admin Panel. But for now, take some notes to make sure you have everything ready when you do have to create the website. Here are some considerations.
WHEN: People who want to come by the club for a visit as a guest will need the day of the week and the meeting time. So, if you meet Tuesdays at noon, make sure to mention this on the page. If you only meet once a month or every other week, bold this information so it stands out. Also, explain how long the meetings are. Some meetings are a single hour, while others can be much longer.
WHERE: It is important to have the physical address on this page as well. Google allows you to integrate a map as well, so people can get a visual of the location.
DIRECTIONS: Are you meeting in a location that can be tricky to find? Don’t take it for granted that people know where you are meeting. Provide details if necessary.
SPECIAL INSTRUCTIONS: Are you meeting in a certain room or location that could require a sign-in? Let guests know, so they are prepared.
SOCIAL MEDIA: Add any links to any social media pages, or the club blog if you have one.
It is also a good idea to add a disclaimer about the contact procedure, since Canada has created an new Anti-Spam law. An example of the disclaimer can be found below.
**Disclaimer: Canada’s new anti-spam legislation (CASL) helps protect Canadians while ensuring that businesses can continue to compete in the global marketplace. The new “fight spam” act is committed to reducing the harmful effects of spam and related threats to electronic commerce and are working towards a safer and more secure online marketplace.
In compliance with this new act, please be advised that if you contact us using the contact form on this website, you are giving us consent to email you back (according to Canada’s Anti-Spam Law effective July 1/2014). When emailing us, please provide your name and a clear description of your purpose.